West Texas Legislative Summit
Committee Resources
This page is regularly updated, so please bookmark this page and check back frequently.
UPCOMING DEADLINES
- April 16th: Theme and overview of panel topics due
- May 21st: Tentative agenda and official panel titles due
- June 12th: All panelist's confirmed
Committee Guidelines
To view the WTLS Committee Guidelines, click HERE.
Sponsor Information
To view an updated list of sponsors and investment opportunities, please visit the WTLS Event webpage.
Schedule of Events
Dinner & Reception
Date: Monday, July 29, 2024
Location: The Cactus Hotel
Address: 36 E. Twohig Ave, San Angelo, TX 76903
Time: 6:00pm - 9:00pm
Dinner: 7:30pm
Dress Attire: Smart Casual (combines well-fitting, polished business wear with elements of casual attire)
Capacity: 368
Summit
Date: Tuesday, July 30, 2024
Location: Angelo State University's CJ Davidson Conference Center, located inside of the Houston Harte University Center
Address: 1910 Rosemont Drive, San Angelo, TX 76901
Check-In: 7:30am
Breakfast and lunch will be provided.
Dress Attire: Business
Capacity: 510
Registration Information
Registration Pricing
Early Bird Registration: open April 18th through July 1st @ 12:00 pm
- Summit Package: $225
- Reception Only: $100
- Summit Only: $150
Late Registration: open July 1st @ 12:01 pm through July 16th @ 12:00 pm
- Summit Package: $250
- Reception Only: $130
- Summit Only: $180
Registration Deadline
Registration closes July 16, 2024.
Information Release Dates
March: Save the Date
Includes overall theme, event dates, renewed sponsors, and sponsorship opportunities
April: Registration Announcement
Includes an overview of the panel topics, event details (dates, times, locations), hotel room booking info, and registration link
May: Agenda Announcement
Includes tentative agenda and official panel titles
June: Electronic Invitation
Includes CEO letter, Flier with confirmed topics, dates, times, and locations, Sponsor packet, Sponsor recognition page, Tentative agenda with confirmed panelists to date, Registration Form, and Flight & Hotel info
To view last year's e-blast communications for reference, click HERE.
Panelist Tracker
The Panelist Tracker (Google Sheet) can be found HERE.
The Chamber has a structured process in place to facilitate effective communication with the panelists. The Chamber will use information entered in Panelist Tracker to send our first set of correspondence to the potential panelist.
Communication Coordination:
- Step 1. Co-host Representatives: reach out to potential participants directly to explain the focus of the panel and extend invitations
- Step 2. Panelist Tracker: When your office is ready for us to start the Chamber’s communication process, enter the required information for invited panelists into the Panelist Tracker (google sheet). This serves as a reference point for signaling when a potential panelist is ready for the Chamber to initiate communications..
- Step 3. Chamber Correspondence: The below outlines the order in which information will be sent to panelists as they are updated in the panelist tracker.
- Chamber Invitation: Serves as the initial contact and invitation for panel participation
- Panelist Information & Reservation Form: Outlines required steps for panelist attendance and provides forms to collect essential information
- Registration Confirmation: Confirms panelist registration and provides essential panel-related details
- Panelist Guidelines: Panel guidelines are prepared in advance and are sent out to panelists once all required items have been received and they have been registered for the event. These guidelines include essential information about their role, responsibilities, and other pertinent details necessary for their participation. This is also when they should be informed of their assigned moderator
- Moderator Guidelines: Sent out once all required items have been received and they have been registered for the event. These guidelines include comprehensive information about their role, responsibilities, and access to panelist contact information. This proactive approach equips moderators with the necessary resources to facilitate smooth communication and coordination with panelists.