Skip to content

West Texas Legislative Summit

Presenting Sponsor Portal

FAQ's, Deadlines, and Important Information

Get the most up-to-date information by using our resources and FAQs below.  This page is regularly reviewed and refreshed, so please bookmark this page and check back frequently.

UPCOMING DEADLINES

  • June 26: Marketing Items Due (see below for details)
  • June 26: Sponsor Reservation Form due
  • July 1: Last day for Early Bird pricing
  • July 16: Final day to update attendee information via confirmation email for Express Badge Pick-Up (badges printed at 6pm)
Marketing Items
  • Your sponsorship includes the ability to include promotional items in all attendee bags distributed at the event. This is great way to get your brand in front of a highly engaged and relevant audience.
  • To ensure the best possible attendee experience, we kindly request that sponsors avoid paper materials and consider providing useful and interesting items such as branded USB drives, reusable water bottles, or other practical items.
  • The deadline to submit promotional items (500 total, provided by sponsor) is Wednesday, June 26, 2024.
  • You can mail your materials to The San Angelo Chamber of Commerce, 418 West Ave B, San Angelo, TX 76903.

DEADLINE: Promotional items are due no later than Wednesday, June 26, 2024.

Complimentary Tickets
  • Your sponsorship includes eight complimentary tickets to the Soiree on July 29th and the Summit on July 30th.
  • Once you submit the form, the Chamber will register your complimentary guests and send confirmation emails to the addresses provided on the reservation form.
  • The confirmation email allows you to update, replace, or edit attendee information before the reservation deadline of July 16th.
  • Attendee Modification Deadline: The deadline for updating attendee details via confirmation email is 5:00pm on July 16, 2024. After this date, any modifications to attendee information must be made in person at the event venues using the provided request forms and name badge printing facilities. Registrants who require modifications will not be eligible for Express Badge Pick-Up.

 

Complimentary Hotel Rooms
  • Your sponsorship includes four complimentary hotel rooms for one night at the Courtyard Marriot located at 2572 Southwest Blvd, San Angelo, TX 76901.
  • All complimentary hotel rooms must be booked by the Chamber directly.
  • Confirmation numbers will be sent to the POC designated on the form once they are fulfilled.
  • If you have any questions regarding lodging, please contact Jonna Gaddy at (325) 655-4136, or email jonna@sanangelo.org.
Name Badges
    • Name Badges are REQUIRED for all attendees.
    • Your name badge acts as a wearable ticket and holds the credentials necessary to access all official Summit events.
    • If attending multiple Summit activities, the attendee will be responsible for their badge throughout the entirety of the Summit.

     

    Pick-Up Information:

    • Express Badge Pick-Up: Badges will be available for Express Badge Pick-Up at the San Angelo Visitor Center (418 West Avenue B) on July 30th from 8:30am - 3:00pm.
    • On-Site Badge Pick-Up: If you are unable to utilize Express Badge Pick-Up, then you must check in at the venue upon arrival in order to receive your badge.
    • Badge Replacement: To defray costs associated with reprinting, there may be a $25 charge to replace lost or forgotten badges.

     

    To Utilize Express Badge Pick Up:

    • The deadline for updating attendee details via confirmation email is 5:00pm on July 16, 2024.
    • To utilize express badge pick-up, please make sure attendee names, titles, and company information are updated and accurate by 5:00pm on Tuesday, July 16th.
    • Name badges for express badge pick up will be printed at 6:00pm on Tuesday, July 16th.
    • After this date, registrants who require modifications will not be eligible for Express Badge Pick-Up. Any modifications to attendee information must be made in person at the event venues using the provided request forms and name badge printing facilities.
    • To make changes to your attendee information, simply click on the "update your registration here" section in your confirmation email. This will redirect you to your registration page, where you can easily edit, add, or replace any attendee information as needed.
Schedule of Events

Soiree 

Date: Monday, July 29, 2024

Location: The Cactus Hotel

Address: 36 E Twohig Ave, San Angelo, TX 76903

Time: 6:00pm - 9:00pm

Dinner: 7:30pm

Dress Attire: Smart Casual combines well-fitting, polished business wear with elements of casual attire.

 

Summit

Date: Tuesday, July 30, 2024

Location: Angelo State University's CJ Davidson Conference Center, located inside of the Houston Harte University Center

Address: 1910 Rosemont Drive, San Angelo, TX 76901

Check-In: 7:00am

Breakfast and lunch will be provided

Dress Attire: Business

Hotel & Travel Information

Hotel Information

To view other lodging options, please click HERE. 

  • If you have any questions regarding lodging, please contact Jonna Gaddy at (325) 655-4136, or email jonna@sanangelo.org.

Shuttle Service

  • There will be shuttle service, provided by Concho Valley Transit Authority, for transportation from the hotel to and from our summit events.

Flight Information

Please click the following link to book your flights:

  • American Airlines - from Dallas/Fort Worth International Airport (DFW) to San Angelo (SJT)
Dress Attire
  • Soiree: Smart Casual combines well-fitting, polished business wear with elements of casual attire.
  • Summit: Business

 

Sponsorship Benefits:
  • To view sponsorship benefits please click HERE.
W-9

For a printable W-9 form for the San Angelo Chamber of Commerce, please click HERE.

Agenda

Coming Soon!