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West Texas Legislative Summit

FAQ's, Deadlines, and Important Information

Get the most up-to-date information by using our resources and FAQs below. This page is regularly reviewed and refreshed, so please check back frequently.

Registration Information 

Registration Pricing

Early Bird Registration: open April 18th through July 1st @ 12:00pm

  • Summit Package: $225
  • Reception Only: $100
  • Summit Only: $150

Late Registration: open July 1st @ 12:01pm through July 16th @ 12:00pm

  • Summit Package: $250
  • Reception Only: $130
  • Summit Only: $180

 

Registration Deadline

Registration closes on July 16, 2024.

 

Registration Confirmation

After completing registration, a confirmation email will be sent to the email address provided at the time of registration. Please locate this email as soon as possible to verify that your registration has been received and that your attendee information is accurate. If you do not see the confirmation email in your inbox, please check your junk or spam folder.

Your confirmation email is of utmost importance, as it includes your event QR code and allows you to manage your reservation. You can update your attendee information (i.e., edit/change/replace attendees), add the event to your calendar and cancel a reservation.

  • QR Code: Your QR code serves as your check-in credential and enables you to collect your name badge(s) for the event. Present your QR code, either electronically or in print, during check-in, and our registration staff will scan it to confirm your attendance and provide you with the corresponding name badge(s).
  • Update Attendee Information: To make changes to your attendee information, simply click on the "update your registration here" section in your confirmation email. This will redirect you to your registration page, where you can easily edit, add, or replace any attendee information as needed. When edits are complete, make sure you click SUBMIT on the bottom of the page.
    • If you manage reservations for multiple attendees, we strongly recommend providing an email address for each attendee to ensure they receive all correspondence related to the event.
  • Cancel Reservation: To cancel a reservation, find the section that says, “Update your status here” in the body of your confirmation email. This link will direct you to your cancelation page. Click the orange “Unregister” button to cancel your reservation.

 

Cancelation Policy

Registration closes July 16, 2024. Registrations and cancelations received after Tuesday, July 16, 2024, are NON-REFUNDABLE. If you cancel before the aforementioned deadline, you can expect to receive a refund within 5-7 business days. All refunds will be issued to the original payment type. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference. Please see below for details about transferring a registration.

Your confirmation email includes the option to cancel a reservation. To cancel a reservation, find the section that says, “Update your status here” in the body of your confirmation email. This link will take you to your cancelation page.  Click the orange “Unregister” button to cancel your reservation.

 

No-Show Policy

  • A no-show is failing to attend the event without prior cancelation or notice within the specified deadline.
  • No-Show Fee: For attendees who do not cancel or attend the event, a no-show fee of $25 will be assessed.

 

Transfer Your Registration

If you are unable to attend, you may send someone in your place. Substitutions are welcome through July 16, 2024. To ensure you have name badges for the event, please make sure your registration is updated and accurate by the registration deadline on July 16th. Registrants who make any changes (i.e., attendee or company names) after the deadline will not be able to use Express Badge Pick-Up and will be considered a walk-in attendee.*

 

On-Site Registration

*Name badges for walk-in attendees will be printed onsite but will only be available during specified timeslots determined by Chamber Staff.

Due to the popularity of the event, we recommend that guests register early as there is always the possibility that the event will sell out.

  • QR Code: Your QR code is included in your confirmation email. This serves as your check-in credential and enables you to collect your name badge(s) for the event. Present your QR code, either electronically or in print, during check-in, and our registration staff will scan it to confirm your attendance and provide you with the corresponding name badge(s).
  • Update Attendee Information: To edit, change, and/or replace attendee information, click on the section in your confirmation email that says, “Update your registration information here." This link will take you to your registration page where you can update, replace, or edit attendee information. When edits are complete, make sure you click SUBMIT on the bottom of the page.

General Information 

Agenda

To view our tentative agenda, please click HERE. This document will be updated regularly so check back often to view our most current schedule.

Accommodations

To view lodging options, please click HERE.

Access your Invoice/Receipt

  • A link to your invoice or receipt is located in your confirmation email. Please click the link provided to pay online or to view instructions on mailing payments.
  • Please note that all outstanding balances must be paid in full to attend.

Name Badges & Pick Up Information  

Name Badges

  • Name Badges are REQUIRED for all attendees
  • Your name badge acts as a wearable ticket and holds the credentials necessary to access all official Summit events.
  • If attending multiple Summit activities, the attendee will be responsible for their badge throughout the entirety of the Summit.

 

Pick-Up Information

To ensure a smooth and efficient check-in experience, simply present your QR Code (electronic or print) at check-in and our registration staff will scan your code to validate your attendance and provide you with the name badge(s) associated with your registration code.

  • Express Badge Pick-Up: Badges will be available for Express Pick-Up at the San Angelo Visitor Center (418 West Avenue B) on July 31st from 8:30am - 3pm.
  • On-Site Badge Pick-Up: If you are unable to utilize Express Badge Pick-Up, then you must check in at the venue upon arrival in order to receive your badge.
  • Badge Replacement: To defray costs associated with reprinting, there may be a $25 charge to replace lost or forgotten badges.

 

To Utilize Express Badge Pick Up:

  • In order for attendees to utilize express badge pick-up, please make sure attendee names, titles, and company information are updated and accurate by 5 p.m. on Tuesday, July 16th.
  • Name badges for express badge pick up will be printed at 6pm on Tuesday, July 16th.
  • Registrants who make changes to their attendee information after July 16th will not have the convenience of Express Badge Pick-Up. Instead, they will be considered walk-in attendees and must register in person at the event.
  • Name badges for walk-ins will be printed onsite but will only be available during specified timeslots determined by Chamber Staff.
  • To make changes to your attendee information, simply click on the "update your registration here" section in your confirmation email. This will redirect you to your registration page, where you can easily edit, add, or replace any attendee information as needed.

Schedule of Events

Soiree

Date: Monday, July 29, 2024

Location: The Cactus Hotel

Address: 36 E Twohig Ave, San Angelo, TX 76903

Time: 6:00pm - 9:00pm

Dinner: 7:30pm

Dress Attire: Smart Casual (combines well-fitting, polished business wear with elements of casual attire.)

 

Summit

Date: Tuesday, July 30, 2024

Location: CJ Davidson Conference Center, located inside of the Houston Harte University Center at Angelo State University

Address: 1910 Rosemont Drive, San Angelo, TX 76901

Check-In: 7:00am

Breakfast and lunch will be provided.

Dress Attire: Business